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Tarpon Springs RiverWatch

(A Deed Restricted Community)

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RiverWatch Housing Association  

December Board Meeting Minutes 

 

Date: Monday December 20, 2010

Time: 7pm

Place: Tarpon Springs Recreation Center 400 South Walton Ave. Tarpon Springs FL 34689

Room: Social Room

 

1.      Call to Order 7:02 PM 

2.      Certify Quorum of Board 16 proxies received ~ Bill P, Ed Z, Evelyn C ~ Quorum.  159 were mailed out ~ 2 were returned as undeliverable. 

3.      Vote to Roll Over Excess Funds – yes ($3,000 to 3,500 w/o reimbursement of expense) 

4.      Vote to Pool Reserves – yes (Evelyn asked why we have to vote on this every year; Tony said it is something that must be voted on to do every year.  This keeps us from having to have a special vote (each mailing costs us about $300.00 )-: if something were to happen costing more to repair than a one line items reserves are budgeted for. 

5.      Board Approval of 2011 Annual Budget – approved unanimous (reason ~ reimbursement of a past expense) the dues will stay the same as they were in 2006 ~ $557.00 ~ Due *officially 1/1/2011* grace period given until 2/1/2011. 

6.      Adjourn Meeting  - 7:20 PM 

 

REGULAR Meeting Below 

 

1.      Call to Order – 7:20 PM 

2.      Establish Quorum – Board: Ed Z, Bill P, Evelyn C, Ameri-Tech: Tony T 

3.      Read or waive and approve meeting notes from 11/15/10 – waive Bill P motioned, Evelyn C 2nd,  

4.      Financial report: 

4.1.   Delinquencies – seven total, five are liened (one just paid but it was not for the correct amount.  Check being held pending correct amount being received) another has paid all. 

4.2.   Budget – because of pre-pays from last year we are at 97.4% of budget for 2010 (as of 11/30/2010) reserves are tracking at 97.7%  

5.      Website – ideas? Traffic? Revenue?  $13.31 infolinks – unable to access Adsense, but will update site with info.  Traffic 232 for the month (20 today) which is the average amount of visits per day. 

6.      Violation Status – 1916 is being secured and maintained by Wolverine Realty … Ali is the contact.  (I will see about getting contact phone numbers and or websites) 

6.1.   16 have been sent out – one has discussed the plan for correcting the issue, most complied immediately, three are in progress, and TWELVE others were NOT sent because the weather it has been frightful … MOLD on your sidewalks and / or driveway.  Do you have a moldy sidewalk or driveway?  Get it pressure washed or cleaned while the weather is beautiful. 

7.      Old Business 

7.1.   Community Recommendations for and of the community.  

7.1.1.      Tony will have the Ameri-Tech “preferred vendors” list delivered to residents AND Evelyn will make the recommendations from community members more prominent on the front page and in the navigation. 

7.2.   Garbage 

7.2.1.      Turkey vultures  this issue keeps raising its ugly head.  The vultures LOVE our community frequently on trash days (Monday & Thursday)  When one leaves trash that contains food open and available to Turkey Vultures ~ only a fool could not put two and two together ~ and you know what they say about a “Fool and their Money” ?  They are soon parted.  If needed those who leave garbage open and available to be strewn around the neighborhood WILL BE fined :-)  

7.2.2.      Trash left out when not picked up – see 7.2.1 

7.2.3.      Weather – when the wind gusts are 15 to 25 mph your soda bottles, beer cans, papers, etc are like Dorothy and Toto in their house as they left Kansas … BATTEN DOWN the trash OR do NOT leave it out … Thank You. 

7.3.   Community wide ~ Yard, Garage, Sidewalk sale ~ should we get a banner?  Tony brought a book for us to look at options.  Tall slim flags from $139.00 to $189.00 – the next Bi-Annual sale will be in the spring.  Is this something to invest in to draw attention for two sales a year? 

7.3.1.      If you are selling you home during the community wide sales, I hope you are planning an open house (if it is still unsold) if you are “thinking” about selling your home and want to see what interest it may get, have an open house. 

7.3.2.      Do you sell products or services person to person?  Consider having an open house (or displaying your wares) during this time. 

8.      New Business 

8.1.   Noise issues – Tarpon Springs has a 50 foot NOISE ordinance (24/7) if you are being bothered by noise 50 ft or more away, call the Tarpon Springs Police Department  ~ an officer will be sent to quiet the situation. 

8.2.   Homes having a large amount of traffic – we think this falls under the ordinance. 

9.      Maintenance Report 

9.1.   Landscape Report – no report 

9.2.   Playground – lighting issue: to install a pole is very pricey, maybe it may be worth it to check into “renting” one. 

9.2.1.      Installing a light though – what is the risk assessment for it (will a light keep away bad, invite people to stay out later (park is supposed to close at dark) 

9.3.   Rusting poles along the entrance of RiverWatch (get pics and post links) get recommendations and quotes. 

9.4.   Dock 

9.4.1.      Gate rusting – recommendations and quotes 

9.4.2.      ALL signs needs to be cleaned 

9.4.3.      Dura-Deck does not seem to be an option for board replacement at the dock.  Dura-Deck must be installed by a “certified installer”  

10.  Architectural Report  

10.1.                     One request for window replacement – approved  

11.  Board of Director Comments 

11.1.                     Nothing 

12.  Open Questions From the Floor 

12.1.                     Pete C – Florida Friendly plant and grass issues.  The grass RiverWatch has approved (since the inception of Riverwatch – back when it was New Haven East) is a Florida friendly grass and this grass (St. Augustine) is the only grass allowed in the community (be aware of shady sellers, selling subpar sod!)  

13.  Adjourn Meeting  - Motion:  Evelyn C,    Second:  Ed Z,   Time:  7:52 PM